Accounts Assistant - India

About the Role

Under the direct primary supervision of the Senior Accountant and functionally reporting to the Country General Manager, the Accounts Assistant will perform a variety of professional duties and provide administrative support to the Finance Department. This position entails customer invoicing, data entry, accounts payable, contractor payroll and other responsibilities that may be assigned from time to time.

This Job Description is not to be considered exhaustive. You may be expected to contribute to other activities outside the scope of this Job Description.

Key Responsibilities

• Prepare and issue customer invoices in a timely manner.
• Review, validate, and post accounts payable invoices.
• Reconcile supplier statements and address discrepancies.
• Maintain an up-to-date and accurate billing system.
• Generate and track local purchase orders.
• Post journal entries and allocate payments to appropriate accounts.
• Coordinate and prepare cheque payments.
• Manage and maintain Goods Received Not Invoiced (GRNI) accruals.
• Oversee and reconcile the petty cash fund.
• Review, validate, and file staff expense claims.
• Set up and execute various bank transfers.
• Prepare monthly staff pay slips.
• Process payroll for contractors monthly.
• Provide weekly technician forecasting reports to the Senior Accountant
• Review and post corporate credit card transactions.
• Monitor and track personal protective equipment (PPE) inventory.
• Assist in the preparation and submission of VAT returns.
• Support month-end closing activities.
• Prepare reconciliations for various balance sheet accounts.
• Perform ad hoc general ledger analysis as required.
• Ensure adherence to the company’s Delegation of Authority (DoA) matrix.

Qualifications

• Bachelor’s degree in commerce, accounting, or finance, or completion of Inter CA, or equivalent experience.
• Proficiency in accounting software (e.g., Tally, Zoho Accounting, QuickBooks, SAP) and MS Office Suite (especially Excel).

Skills and Experience

• 2-3 years of experience in an accounting or finance-related role.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and organisational skills.
• Ability to prioritise tasks and work independently in a fast-paced environment.
• Knowledge of India GST, TDS, HSN Code, and Indian taxation and banking laws is a plus.

Quality and HSE Requirements

Be responsible for creating procedures, work instructions, registers and forms of the department.

Follow the Quality Management System (QMS) and contribute to continuous improvement of policies and procedures. Participate in investigations and implement corrective actions for any failures in the processes.

Understand and apply HSE policies and procedures and be a vocal supporter of the company's safety management system.

Contribute to HSE performance within the company by adhering to Allrig and customer HSE policies and procedures and through active participation in company HSE initiatives.

Carry out all work at company and customer facilities in accordance with company and customer HSE policies and procedures.

Ready to bring precision and professionalism to Allrig’s Finance Department? Upload your CV below to apply